{"id":2004,"date":"2021-09-22T10:42:18","date_gmt":"2021-09-22T10:42:18","guid":{"rendered":"https:\/\/www.emailsupport.us\/blog\/?p=2004"},"modified":"2022-11-24T12:12:36","modified_gmt":"2022-11-24T12:12:36","slug":"remove-duplicate-emails-in-outlook","status":"publish","type":"post","link":"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/","title":{"rendered":"How to Remove Duplicate Emails in Outlook"},"content":{"rendered":"<p>Emails are a crucial part of communication for both individuals and businesses. One of the most commonly used applications for it is Microsoft Outlook. Although users leverage its intuitive interface and high-tech security at most times, the possibility of encountering glitches is not uncommon. One of these issues is duplicate Outlook emails that users of all Outlook versions face. It&#8217;s important to know how to <strong>remove duplicate emails in Outlook<\/strong>, as you don&#8217;t want your inbox to get cluttered with emails you&#8217;ve already read. The great thing is that it&#8217;s possible to do this in every Outlook version. In this article, you&#8217;ll find the causes of this issue and how to fix it.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Why_Duplicate_Emails_in_Outlook_Occur\" >Why Duplicate Emails in Outlook Occur<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#How_to_Remove_Duplicate_Messages_in_Outlook\" >How to Remove Duplicate Messages in Outlook?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Inspect_the_settings_of_your_Outlook_account\" >Inspect the settings of your Outlook account.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Increase_the_frequency_of_inbox_updates\" >Increase the frequency of inbox updates.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Setup_rules_correctly\" >Setup rules correctly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Clean_the_inbox_manually\" >Clean the inbox manually.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Disable_your_antivirus_program\" >Disable your antivirus program<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Uncheck_the_option_to_leave_messages_on_the_server\" >Uncheck the option to leave messages on the server<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Modify_the_mail_forwarding_settings\" >Modify the mail forwarding settings<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#How_can_I_check_email_duplicity_in_Outlook\" >How can I check email duplicity in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Why_is_it_necessary_to_remove_duplicate_emails_in_Outlook\" >Why is it necessary to remove duplicate emails in Outlook?<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/#Boost_Your_Productivity_by_Removing_Duplicate_Emails\" >Boost Your Productivity by Removing Duplicate Emails<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Duplicate_Emails_in_Outlook_Occur\"><\/span>Why Duplicate Emails in Outlook Occur<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In order to effectively <strong>remove duplicate email addresses in Outlook<\/strong>, you must first understand the reasons for their occurrence. Common causes include the following.<\/p>\n<ul>\n<li>You have configured the rules wrongly, which is leading to the duplication of email addresses.<\/li>\n<li>Employing the same email account for different devices results in the continuous <a href=\"https:\/\/www.emailsupport.us\/blog\/fix-outlook-sync-issues\/\">synchronization of Outlook messages<\/a>.<\/li>\n<li>Antivirus software is also a reason for getting duplicate emails.<\/li>\n<li>Wrong mailbox settings will make you get the same message repeatedly.<\/li>\n<li>The Send\/Receive frequency is short, which is why you are facing the email duplication issue in Outlook.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Remove_Duplicate_Messages_in_Outlook\"><\/span>How to Remove Duplicate Messages in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can remove the same or duplicate emails through a couple of measures. All of them are described here.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Inspect_the_settings_of_your_Outlook_account\"><\/span>Inspect the settings of your Outlook account.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Inspecting your account settings is the first step to getting rid of the same emails. To know <strong>how to delete duplicate emails in Outlook 2016<\/strong>, adhere to these steps.<\/p>\n<ol>\n<li>In Outlook, head to the &#8216;<strong>File<\/strong>&#8216; menu and choose &#8216;<strong>Info<\/strong>.&#8217;<\/li>\n<li>After that, tap &#8216;<strong>Account Settings<\/strong>.&#8217;<\/li>\n<li>You will see its window. In it, tap the &#8216;<strong>Email<\/strong>&#8216; tab.<\/li>\n<li>Now find the name of your Outlook account where there are duplicate emails.<\/li>\n<li>If you see this account more than once, remove it.<\/li>\n<li>To do so, just select the account and tap &#8216;<strong>Remove<\/strong>.&#8217;<\/li>\n<li>Once you remove the account, tap &#8216;<strong>Close<\/strong>.&#8217;<\/li>\n<\/ol>\n<p>Also Read: <a href=\"https:\/\/www.emailsupport.us\/blog\/stop-receiving-duplicate-emails-in-gmail\/\">Stop Receiving Duplicate Emails in Gmail<\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Increase_the_frequency_of_inbox_updates\"><\/span>Increase the frequency of inbox updates.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Increasing the frequency of inbox updates will also help you eliminate this problem. Here&#8217;s <strong>how to delete duplicate emails in Outlook 2010<\/strong>, 2013, and 2016.<\/p>\n<ol>\n<li>Launch Outlook and tap the &#8216;<strong>Send\/Receive<\/strong>&#8216; option.<\/li>\n<li>Now, choose either &#8216;<strong>Receive groups<\/strong>&#8216; or &#8216;<strong>Define send<\/strong>.&#8217;<\/li>\n<li>Configure the value of &#8216;<strong>Schedule an automatic send\/recovery every<\/strong>&#8216; to any time between 15 to 30 minutes.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Setup_rules_correctly\"><\/span>Setup rules correctly<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If the rules are not set up correctly, it creates issues among the various email folders. So, set them correctly and check that only a specific instance of Outlook is operating. Below are the simple steps to <a href=\"https:\/\/www.emailsupport.us\/blog\/ms-outlook-rules-not-working\/\">create a rule in Outlook<\/a>.<\/p>\n<ol>\n<li>Right-tap on any email and choose &#8216;<strong>Rules<\/strong>.&#8217;<\/li>\n<li>Now, click &#8216;<strong>Create rule<\/strong>.&#8217;<\/li>\n<li>After that, choose a condition and the corresponding action to take for a specific message.<\/li>\n<li>Choose &#8216;<strong>OK<\/strong>&#8216; after that.<\/li>\n<li>You can now run the rule right away by choosing to run it on the messages in the existing folder.<\/li>\n<\/ol>\n<p>Use the import\/export option to <strong>remove duplicate emails in Outlook. <\/strong>The import\/export option also works perfectly to delete the same messages in Outlook. Navigate to the &#8216;<strong>File<\/strong>&#8216; menu in Outlook and go through these points.<\/p>\n<ol>\n<li>After tapping the &#8216;<strong>File<\/strong>&#8216; menu, select &#8216;<strong>Open &amp; Export<\/strong>.&#8217;<\/li>\n<li>Now, choose &#8216;<strong>Import\/Export<\/strong>.&#8217;<\/li>\n<li>After that, opt to import from a different program or file.<\/li>\n<li>Pick the &#8216;<strong>Outlook data file (.pst)<\/strong>&#8216; option.<\/li>\n<li>Click &#8216;<strong>Next<\/strong>.&#8217;<\/li>\n<li>Now, browse the Outlook file.<\/li>\n<li>Place a tick against &#8216;<strong>Do not import duplicates<\/strong>.&#8217;<\/li>\n<li>Choose the needed folder to import.<\/li>\n<li>Now, place a tick on the &#8216;<strong>Include subfolders&#8217;<\/strong> option.<\/li>\n<li>You must also check the option saying &#8216;<strong>Import items into the same folder<\/strong>.&#8217;<\/li>\n<li>Then tap &#8216;<strong>Finish<\/strong>.&#8217;<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Clean_the_inbox_manually\"><\/span>Clean the inbox manually.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To eliminate the same emails, it is good to perform an inbox cleanup. So, to carry out <a href=\"https:\/\/www.emailsupport.us\/blog\/how-to-archive-emails-in-outlook\/\"><strong>Outlook clean up duplicate emails<\/strong><\/a>, use the utilities offered in the email client.<\/p>\n<ul>\n<li>In Outlook, choose a &#8216;<strong>Mailbox<\/strong>&#8216; folder.<\/li>\n<li>Go to &#8216;<strong>Home<\/strong>&#8216; followed by &#8216;<strong>Cleanup<\/strong>.&#8217;<\/li>\n<li>Here are the options you will see<\/li>\n<\/ul>\n<ol>\n<li>The Clean up Folder option eliminates duplicate emails from a specific folder.<\/li>\n<li>The Clean up Folders and Subfolders option will clean all the duplicate subfolders and folders<\/li>\n<li>The Clean up Conversation option deletes and shifts the same emails in a specific conversation.<\/li>\n<\/ol>\n<ul>\n<li>Right-tap the folder named &#8216;<strong>Deleted Items<\/strong>.&#8217;<\/li>\n<li>Now tap &#8216;<strong>Empty folder<\/strong>.&#8217;<\/li>\n<li>This will delete all messages permanently.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Disable_your_antivirus_program\"><\/span>Disable your antivirus program<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The antivirus program frequently interrupts applications like Outlook and causes issues. For <strong>removing duplicate emails<\/strong> in Outlook, try disabling your antivirus and check if the problem resolves.<\/p>\n<ol>\n<li>Launch your antivirus program, and locate the option to switch it off.<\/li>\n<li>After turning it off, start Outlook again.<\/li>\n<li>Examine whether the duplicate emails are still in your inbox.<\/li>\n<li>If you don&#8217;t find them, it means the antivirus software was causing the problem.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Uncheck_the_option_to_leave_messages_on_the_server\"><\/span>Uncheck the option to leave messages on the server<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you&#8217;ve configured Outlook to leave messages on the server, Outlook will remember it downloaded. The mail server, however, does not know the emails you downloaded. It is a major cause of why you download same messages on your computer. For <strong>removing Outlook duplicates<\/strong>, you must disable the option of &#8216;<strong>Leave messages on the server<\/strong>.&#8217;<\/p>\n<p>After that, uncheck the &#8216;<a href=\"https:\/\/www.emailsupport.us\/blog\/fix-outlook-send-receive-error\/\"><strong>Send and Receive<\/strong><\/a>&#8216; option and clean the server mailbox. Then recheck it. As a good practice, just leave emails on the server for not more than 10 days.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Modify_the_mail_forwarding_settings\"><\/span>Modify the mail forwarding settings<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Oftentimes, a mail forwarding loop makes it impossible for you to get mail. It makes the email sent to you go back to the sender. It&#8217;s likely that you have setup email forwarding in a manner that there is no final spot for your messages to land.<\/p>\n<p>So, change the mail forwarding settings. Ensure that irrespective of the email address they are delivered to, they have an ultimate destination.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h4><span class=\"ez-toc-section\" id=\"How_can_I_check_email_duplicity_in_Outlook\"><\/span>How can I check email duplicity in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>It\u2019s not possible to find whether an email is a duplicate by just seeing it once. You must use the properties of an email, such as its subject, text, recipient, sender, and attachment. Perform a search through these fields. If you happen to see a particular email numerous times, they are duplicates.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Why_is_it_necessary_to_remove_duplicate_emails_in_Outlook\"><\/span>Why is it necessary to remove duplicate emails in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Duplicate emails cause various problems. First of all, they lead to inbox cluttering. It confuses you whether you have actually replied to a certain mail or not. An increase in duplicate emails makes your mailing system run slower. Moreover, it may also cause <a href=\"https:\/\/www.emailsupport.us\/blog\/outlook-keeps-crashing\/\">Outlook to freeze.<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Boost_Your_Productivity_by_Removing_Duplicate_Emails\"><\/span>Boost Your Productivity by Removing Duplicate Emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now that you know how to <strong>remove duplicate emails in Outlook<\/strong>, you won&#8217;t waste time finding the right information. You also don&#8217;t need to deal with the hassle of replying to <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/how-do-i-select-multiple-emails-18d47c6f-44ce-4eb3-a9aa-b4a6ea300c9a#:~:text=From%20the%20inbox%20view%2C%20long,you%20would%20like%20to%20select.\">multiple messages<\/a>. If you need more assistance, talk to an email technical support expert.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Emails are a crucial part of communication for both individuals and businesses. One of the most commonly used applications for it is Microsoft Outlook. Although users leverage its intuitive interface and high-tech security at most times, the possibility of encountering glitches is not uncommon. One of these issues is duplicate [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":4116,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[257],"tags":[644,643,645,646,647],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 7 Ways to Remove Duplicate Emails in Outlook<\/title>\n<meta name=\"description\" content=\"Several ways to remove duplicate emails in Outlook. 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The issue occurs if you configure Outlook rules incorrectly or use the same account.","og_url":"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/","og_site_name":"emailsupport.us","article_published_time":"2021-09-22T10:42:18+00:00","article_modified_time":"2022-11-24T12:12:36+00:00","og_image":[{"width":800,"height":450,"url":"https:\/\/www.emailsupport.us\/blog\/wp-content\/uploads\/2021\/09\/Remove-Duplicate-Emails-In-Outlook.webp","type":"image\/webp"}],"author":"admin","twitter_card":"summary_large_image","twitter_misc":{"Written by":"admin","Est. reading time":"6 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/","url":"https:\/\/www.emailsupport.us\/blog\/remove-duplicate-emails-in-outlook\/","name":"Top 7 Ways to Remove Duplicate Emails in Outlook","isPartOf":{"@id":"https:\/\/www.emailsupport.us\/blog\/#website"},"datePublished":"2021-09-22T10:42:18+00:00","dateModified":"2022-11-24T12:12:36+00:00","author":{"@id":"https:\/\/www.emailsupport.us\/blog\/#\/schema\/person\/3b8d3d21a186f90d86da6d7a2d0e9a9f"},"description":"Several ways to remove duplicate emails in Outlook. 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