{"id":3351,"date":"2022-06-16T06:57:01","date_gmt":"2022-06-16T06:57:01","guid":{"rendered":"https:\/\/www.emailsupport.us\/blog\/?p=3351"},"modified":"2022-06-22T11:15:34","modified_gmt":"2022-06-22T11:15:34","slug":"how-to-set-up-an-out-of-office-reply-in-gmail","status":"publish","type":"post","link":"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/","title":{"rendered":"How to Set up an Out of Office Reply in Gmail and Canned Replies?"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Picture this scenario. You\u2019re on that much-needed vacation enjoying yourself with your family. However soon, you find your phone buzzing with work-related email notifications. You are certainly not in a position to respond to those emails. So, how do you tell your colleagues that you cannot reply to them promptly? Well, if you know how to set up an out-of-office reply in Gmail, you can easily inform your staff and co-workers that you\u2019ll not be replying to their emails for a specific period. It\u2019s a very useful feature that most people aren\u2019t aware of. So, in this article, we\u2019ll let you know how to set up out of replies or vacation responders in Gmail.<\/span><\/p>\n<blockquote><p><strong>Related Post:- <a target=\"_blank\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-a-group-email-in-gmail\/\" rel=\"noopener\">How to Create a Group Email in Gmail<\/a><\/strong><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#How_to_Set_up_an_Out-of-Office_Reply_in_Gmail_on_Desktop_and_Mobile\" >How to Set up an Out-of-Office Reply in Gmail on Desktop and Mobile?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#Desktop\" >Desktop<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#Mobile\" >Mobile<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#Steps_to_Enable_Canned_Responses_for_Auto_Replies\" >Steps to Enable Canned Responses for Auto Replies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#How_To_Use_Filters_to_Make_More_Targeted_Auto_Replies_in_Gmail\" >How To Use Filters to Make More Targeted Auto Replies in Gmail?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#How_to_Turn_Off_Out_of_Office_Replies_in_Gmail\" >How to Turn Off Out of Office Replies in Gmail?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/#Wrapping_Up\" >Wrapping Up<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"How_to_Set_up_an_Out-of-Office_Reply_in_Gmail_on_Desktop_and_Mobile\"><\/span><b>How to Set up an Out-of-Office Reply in Gmail on Desktop and Mobile?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It&#8217;s easy to set up this feature on both desktop and mobile. You can follow the stepwise instructions below depending upon the device you use the most.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Desktop\"><\/span><b>Desktop<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Navigate to your Gmail inbox. Now, use these points to know how to set up an out-of-office Gmail on your desktop or browser.<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the cog icon. It&#8217;s present on the top-right part of the page.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, choose \u2018<\/span><b>Settings<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go down and tick the box beside \u2018<\/span><b>Vacation Responder on<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, you can set up your automatic reply dates. Tick the \u2018<\/span><b>Last day<\/b><span style=\"font-weight: 400;\">\u2019 box.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Type in the last day you wish to send automatic replies. But these steps aren\u2019t compulsory for those who aren\u2019t very clear as to when they\u2019ll be back.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, input your out-of-office response.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This is the automatic response that your colleagues will get when they email you while you are not there.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lastly, tap \u2018<\/span><b>Save changes<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><b><i>NOTE \u2013 <\/i><\/b><i><span style=\"font-weight: 400;\">Check the box beside the \u2018<\/span><\/i><b><i>Only send a response to people in my contacts<\/i><\/b><i><span style=\"font-weight: 400;\">\u2019 box. Do it if you don\u2019t want your out-of-office message to be sent to everyone who sends you an email.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Mobile\"><\/span><b>Mobile<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can follow a similar process to set up the out-of-office reply on your Android or iPhone. Follow the points below to set this feature up.<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Launch the Gmail app on your phone.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, click the three-line menu icon present on the top-left part of the screen.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go down and click \u2018<\/span><b>Settings<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose the account you wish to configure your out-of-office reply. Your email account will appear at the screen\u2019s top.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, under the \u2018<\/span><b>General<\/b><span style=\"font-weight: 400;\">\u2019 section, click \u2018<\/span><b>Vacation Responder<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now click the slider beside Vacation Responder to enable it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set the automatic reply dates. If you wish to manually disable automatic replies when you come back to Office, choose \u2018<\/span><b>None<\/b><span style=\"font-weight: 400;\">\u2019 for the \u2018<\/span><b>Last Day<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, input your out-of-office message.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lastly, click \u2018<\/span><b>Done<\/b><span style=\"font-weight: 400;\">\u2019 on your Android phone. iPhone users should tap \u2018<\/span><b>Save<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<\/ol>\n<blockquote><p><strong>Related Post:- <a target=\"_blank\" href=\"https:\/\/www.emailsupport.us\/blog\/export-gmail-contacts-step-by-step-guide\/\" rel=\"noopener\">How to Export Gmail Contacts<\/a><\/strong><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Steps_to_Enable_Canned_Responses_for_Auto_Replies\"><\/span><b>Steps to Enable Canned Responses for Auto Replies<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now you know how to set up an automatic out-of-office reply in Gmail. But knowing that isn\u2019t enough. You must also know how to configure a message that will function as your automatic reply. The points to do so are mentioned in detail below.<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, head over to<\/span><a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/mail.google.com\/mail\"><span style=\"font-weight: 400;\"> https:\/\/mail.google.com\/mail<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once you are there, hit the gear icon and choose \u2018<\/span><b>Settings<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, hit \u2018<\/span><b>Advanced<\/b><span style=\"font-weight: 400;\">\u2019 in the menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Then choose \u2018<\/span><b>Enable<\/b><span style=\"font-weight: 400;\">\u2019 which is beside \u2018<\/span><b>Canned Responses (Templates)<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After doing that, click \u2018<\/span><b>Save Changes<\/b><span style=\"font-weight: 400;\">\u2019 present at the bottom. You\u2019ve enabled canned responses. Now you can compose another email by hitting the \u2018<\/span><b>Compose<\/b><span style=\"font-weight: 400;\">\u2019 button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter a message that will be automatically sent to anyone who messages you while you are on vacation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once you are dots, tap the three dots on your email window. It will launch the email options.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Here, choose \u2018<\/span><b>Canned Responses<\/b><span style=\"font-weight: 400;\">\u2019 followed by \u2018<\/span><b>New Canned Response<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, another window will open up. Here, name the response.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After entering a name, select \u2018<\/span><b>OK<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<\/ol>\n<blockquote><p><strong>Related Post:- <a target=\"_blank\" href=\"https:\/\/www.emailsupport.us\/blog\/stop-receiving-duplicate-emails-in-gmail\/\" rel=\"noopener\">How to Stop Receiving Duplicate Emails in Gmail<\/a><\/strong><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"How_To_Use_Filters_to_Make_More_Targeted_Auto_Replies_in_Gmail\"><\/span><b>How To Use Filters to Make More Targeted Auto Replies in Gmail?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Do you want to learn how to set up a Gmail out-of-office reply that\u2019s tailored for particular people? Well, Gmail filters allow you to do this with ease. But before you use the filter, it&#8217;s important to make an email template with which you can reply. Follow these steps to make such a template.<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compose a new email containing the message you wish to reply with.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, choose the \u2018<\/span><b>More<\/b><span style=\"font-weight: 400;\">\u2019 menu in the lower-right part of the window.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select \u2018<\/span><b>Templates<\/b><span style=\"font-weight: 400;\">\u2019 followed by \u2018<\/span><b>Save draft as a template<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, choose \u2018<\/span><b>Save as new template<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the pop-up window that appears, give your template a name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, return to Gmail settings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose \u2018<\/span><b>Filters and Blocked Addresses<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go down to the bottom, and choose \u2018<\/span><b>Create a new filter<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the \u2018<\/span><b>Create filter<\/b><span style=\"font-weight: 400;\">\u2019 form, input the email address of the person you wish to auto-reply to in the field of \u2018<\/span><b>From<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When finished, choose \u2018<\/span><b>Create filter<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, in the Create Filter window, tick the box beside \u2018<\/span><b>Send template<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose the template you created earlier.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, choose the \u2018<\/span><b>Create filter<\/b><span style=\"font-weight: 400;\">\u2019 button. That\u2019s it. Your new filter and automatic reply are active. You can now send the particular person an out-of-office reply with this template.<\/span><\/li>\n<\/ol>\n<blockquote><p><strong>Related Post:- <a target=\"_blank\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-folders-in-gmail\/\" rel=\"noopener\">How To Create Folders In Gmail<\/a><\/strong><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"How_to_Turn_Off_Out_of_Office_Replies_in_Gmail\"><\/span><b>How to Turn Off Out of Office Replies in Gmail?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Using the automatic out-of-office reply feature is appropriate till you are out of the office or in a place where there\u2019s no internet connectivity. When you come back to work, you must turn off the feature.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When the feature is on, there will be a banner at the top of your Google account, which will display your vacation response\u2019s subject. When you want to turn off the vacation response, hit \u2018<\/span><b>End Now<\/b><span style=\"font-weight: 400;\">.\u2019 Turning off the feature is as simple as that.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Wrapping_Up\"><\/span><b>Wrapping Up<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">After going through the article, you\u2019ll no longer wonder how to set up an out-of-office reply in Gmail. The vacation reply you set will begin at 12 AM on the day you go away. It will end at 11:59 PM on the last date. Through this feature, your colleagues and co-workers will easily find the reason for your absence. If you need any more help with setting up this feature or any other element of Gmail, seek the help of <a target=\"_blank\" href=\"https:\/\/www.emailsupport.us\/gmail-support\" rel=\"noopener\"><strong>Gmail support<\/strong><\/a> experts.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Picture this scenario. You\u2019re on that much-needed vacation enjoying yourself with your family. However soon, you find your phone buzzing with work-related email notifications. You are certainly not in a position to respond to those emails. So, how do you tell your colleagues that you cannot reply to them [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":3392,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[288],"tags":[1213,1212,1210,1211],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Set up an Out of Office Reply in Gmail and Canned Replies?<\/title>\n<meta name=\"description\" content=\"When you are out on a vacation and want to let your co-workers know about it, knowing how to set up an out of office reply in Gmail will prove useful.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-set-up-an-out-of-office-reply-in-gmail\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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