{"id":4365,"date":"2023-06-29T10:42:03","date_gmt":"2023-06-29T10:42:03","guid":{"rendered":"https:\/\/www.emailsupport.us\/blog\/?p=4365"},"modified":"2023-07-05T10:42:28","modified_gmt":"2023-07-05T10:42:28","slug":"how-to-create-an-email-template-in-outlook","status":"publish","type":"post","link":"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/","title":{"rendered":"How to Create an Email Template in Outlook, Edit, and Use It"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Nobody wants to type out responses to emails that are the same again and again. This is where you can take the help of an Outlook email template. These templates can be utilized to send messages with data that does not undergo any changes from message to message. To learn <\/span><strong>how to create an email template in Outlook<\/strong><span style=\"font-weight: 400;\">, you just have to bring a new email, type out your message and save it as an Outlook template.\u00a0\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">All these templates get saved in a specific location in the C drive. Templates are easy to make on desktop and <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.techtarget.com\/searchwindowsserver\/definition\/Microsoft-Outlook-on-the-web-formerly-Outlook-Web-App-OWA\">Outlook on the web<\/a>. You can also use various features of this email client to respond to repetitive emails.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#What_Is_an_Email_Template_in_Outlook\" >What Is an Email Template in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Create_Email_Templates_in_Outlook_Desktop_and_Microsoft_365\" >Create Email Templates in Outlook Desktop and Microsoft 365<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Helpful_Tips_to_Create_Email_Template_in_Outlook\" >Helpful Tips to Create Email Template in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Insert_and_Use_Outlook_Email_Templates_in_Outlook_on_the_Web_and_Desktop\" >Insert and Use Outlook Email Templates in Outlook on the Web and Desktop<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#How_Do_You_Edit_Email_Templates_in_Outlook\" >How Do You Edit Email Templates in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Create_a_Shortcut_for_Your_Template\" >Create a Shortcut for Your Template<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Other_Outlook_Features_to_Respond_to_Emails_Quickly\" >Other Outlook Features to Respond to Emails Quickly<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#1_Quick_Parts\" >1. Quick Parts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#2_Quick_Steps\" >2. Quick Steps<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#1_How_do_I_create_email_templates_in_Outlook\" >1. How do I create email templates in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#2_How_do_I_find_email_templates_in_Outlook\" >2. How do I find email templates in Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#3_Does_Outlook_365_have_templates\" >3. Does Outlook 365 have templates?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#4_What_is_a_dynamic_email_template\" >4.\u00a0 What is a dynamic email template?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.emailsupport.us\/blog\/how-to-create-an-email-template-in-outlook\/#Final_Words\" >Final Words\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"What_Is_an_Email_Template_in_Outlook\"><\/span><b>What Is an Email Template in Outlook<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Email templates in the Outlook email client are documents with particular details. For example, they may have a specific message body and formatting. This information does not require to be changed in other messages. These documents are present in all Outlook versions.\u00a0<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><b>Outlook email templates <\/b><span style=\"font-weight: 400;\">let you eliminate the hassle of creating the same kind of emails repeatedly. You can create emails through the templates with small adjustments. So, there\u2019s no need to compose new emails every single time. It is particularly good for businesses that are using email marketing as their marketing campaign.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The templates, by default, have the OFT file extension. It means that when you <\/span><b>save email template in Outlook <\/b><span style=\"font-weight: 400;\">on your device, it will be saved with this file extension.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Create_Email_Templates_in_Outlook_Desktop_and_Microsoft_365\"><\/span><span style=\"font-weight: 400;\">Create <\/span><b>Email Templates in Outlook<\/b><span style=\"font-weight: 400;\"> Desktop and Microsoft 365<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can create message templates in Outlook to dispatch emails that include data that isn\u2019t subject to much change. After creating a template, save it and use it whenever the need arises.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The template is customizable. So, you can add new data before sending it as a message.\u00a0<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap \u2018<\/span><b>New Email<\/b><span style=\"font-weight: 400;\">\u2019 on the Home menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Input the information you want in the body of the email.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, tap \u2018<\/span><b>File<\/b><span style=\"font-weight: 400;\">\u2019 in the message window and choose the \u2018<\/span><b>Save as<\/b><span style=\"font-weight: 400;\">\u2019 option.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Save as box will appear.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap \u2018<\/span><b>Outlook template<\/b><span style=\"font-weight: 400;\">\u2019 in the Save as Type list.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, in the box of \u2018<\/span><b>File name<\/b><span style=\"font-weight: 400;\">,\u2019 input your template\u2019s name.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, tap \u2018<\/span><b>Save<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your template will get saved in this location:<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">c:\\users\\username\\appdata\\roaming\\microsoft\\templates<\/span><\/p>\n<p>&nbsp;<\/p>\n<blockquote><p>Also Read: <em><a href=\"https:\/\/www.emailsupport.us\/blog\/fix-microsoft-office-365-wont-open-issue\/\"><strong>Microsoft Office 365 Won\u2019t Open Issue<\/strong><\/a><\/em><\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Helpful_Tips_to_Create_Email_Template_in_Outlook\"><\/span><span style=\"font-weight: 400;\">Helpful Tips to Create Email Template in Outlook<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The <strong><a href=\"https:\/\/www.emailsupport.us\/blog\/outlook-app-not-syncing-with-android-or-ios\/\">Outlook Web App<\/a><\/strong> makes it very simple to create email templates. Use these pointers to make one.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sign into Outlook.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, from the top-left area of the window, choose the \u2018<\/span><b>New Mail<\/b><span style=\"font-weight: 400;\">\u2019 option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the lower part of the New Email editor box, you will see the \u2018<\/span><b>Send<\/b><span style=\"font-weight: 400;\">\u2019 and \u2018<\/span><b>Discard<\/b><span style=\"font-weight: 400;\">\u2019 buttons.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the three horizontal dots beside these buttons.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, from the menu, select the \u2018<\/span><b>My templates<\/b><span style=\"font-weight: 400;\">\u2019 option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You will see a list of readymade templates. They will be on the window\u2019s right portion.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the \u2018<\/span><b>+ Template<\/b><span style=\"font-weight: 400;\">\u2019 button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, input the template\u2019s title and enter your message.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once finished, tap the \u2018<\/span><b>Save<\/b><span style=\"font-weight: 400;\">\u2019 option.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Insert_and_Use_Outlook_Email_Templates_in_Outlook_on_the_Web_and_Desktop\"><\/span><span style=\"font-weight: 400;\">Insert and Use Outlook <\/span><b>Email Templates in Outlook<\/b><span style=\"font-weight: 400;\"> on the Web and Desktop<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">On Outlook on the Web, finding and inserting templates is very simple. Just head to Outlook on the Web and make a new email. Tap the three horizontal dots and choose the \u2018<\/span><b>My Templates<\/b><span style=\"font-weight: 400;\">\u2019 option. Tap any one template from the list that you desire to use. This template will show as a reply. At the end, just hit the \u2018<\/span><b>Send<\/b><span style=\"font-weight: 400;\">\u2019 button.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In the <a href=\"https:\/\/www.emailsupport.us\/blog\/outlook-app-not-syncing-with-android-or-ios\/\"><strong>Outlook desktop app<\/strong><\/a>, you can insert email templates and utilize them to send messages in the following way:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the desktop application of Outlook.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the top-left, choose the \u2018<\/span><b>New Items<\/b><span style=\"font-weight: 400;\">\u2019 option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, select \u2018<\/span><b>More Items<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, select \u2018<\/span><b>Choose form<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Look In dropdown will show.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select \u2018<\/span><b>User templates in the file system<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose a template and tap \u2018<\/span><b>OK<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Edit the message and add the needed recipients.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the end, tap \u2018<\/span><b>Send<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remember that templates in the Outlook desktop app can only be used when you are composing a new email, not while responding.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"How_Do_You_Edit_Email_Templates_in_Outlook\"><\/span><span style=\"font-weight: 400;\">How Do You Edit <\/span><b>Email Templates in Outlook<\/b><span style=\"font-weight: 400;\">?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">On the Outlook website, you can edit your templates. Follow these pointers to do so.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open an email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, hit the \u2018<\/span><b>\u2026<\/b><span style=\"font-weight: 400;\">\u2019 button. It will be present at the bottom.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, choose \u2018<\/span><b>My Templates<\/b><span style=\"font-weight: 400;\">\u2019 from the menu that appears.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep your cursor over the template. The two options will show on the right.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hit the \u2018<\/span><b>Edit<\/b><span style=\"font-weight: 400;\">\u2019 symbol, which appears like a pencil.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">That\u2019s it. You can now edit the template according to your needs.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Create_a_Shortcut_for_Your_Template\"><\/span><span style=\"font-weight: 400;\">Create a Shortcut for Your Template<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can utilize the Outlook Ribbon to add a shortcut for your templates in Outlook. Here are the steps to add a shortcut.\u00a0<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, click \u2018<\/span><b>File<\/b><span style=\"font-weight: 400;\">\u2019 in Outlook.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, select \u2018<\/span><b>Options<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, choose \u2018<\/span><b>Customize Ribbon<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, tap the icon, \u2018<\/span><b>New Group<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You may now select \u2018<\/span><b>Rename<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Give a name to the template.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After typing it out, tap \u2018<\/span><b>OK<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select \u2018<\/span><b>All Commands<\/b><span style=\"font-weight: 400;\">.\u2019 It is present in the \u2018<\/span><b>Choose commands from<\/b><span style=\"font-weight: 400;\">\u2019 fields.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now pick the \u2018<\/span><b>Choose Form<\/b><span style=\"font-weight: 400;\">\u2019 option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap \u2018<\/span><b>Add<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save these modifications by clicking \u2018<\/span><b>OK<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A \u2018<\/span><b>Choose Forms<\/b><span style=\"font-weight: 400;\">\u2019 window will show on the screen.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap the \u2018<\/span><b>Down<\/b><span style=\"font-weight: 400;\">\u2019 arrow.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, select the \u2018<\/span><b>User Templates in File System<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pick your template.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><em><strong>POINT TO NOTE <\/strong><\/em>: You can use the Quick Access toolbar for this purpose. This can also be customized through the steps above.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Other_Outlook_Features_to_Respond_to_Emails_Quickly\"><\/span><span style=\"font-weight: 400;\">Other Outlook Features to Respond to Emails Quickly<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There are various features in Outlook to help you respond to frequent and repetitive emails. You can use Quick Parts to quickly add to an email message, meeting request, or appointment. These are different from .oft or the templates described above because they are majorly small snippets of content you can reuse.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"1_Quick_Parts\"><\/span><b>1.<\/b><span style=\"font-weight: 400;\"> <\/span><span style=\"font-weight: 400;\">Quick Parts<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Quick Parts is a substitution of AutoText that was a part of Outlook 2003 and versions earlier than that. But AutoText has not been fully discarded. It just resides in a different gallery.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Follow these points to make a Quick Parts item.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In order to save a text you composed in Outlook as a Quick Parts item, select the text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, tap \u2018<\/span><b>Insert<\/b><span style=\"font-weight: 400;\">\u2019 in the Outlook menu bar.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the submenu that opens, tap the \u2018<\/span><b>Text<\/b><span style=\"font-weight: 400;\">\u2019 option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This will be a new menu featuring a \u2018<\/span><b>Quick Parts\u2019<\/b><span style=\"font-weight: 400;\"> option.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap it followed by \u2018<\/span><b>Save Selections to Quick Part Gallery<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now, your text has been saved as a Quick Parts item.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use it by typing out its file name and hitting \u2018<\/span><b>F3<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When you press F3, the file name will be substituted with the complete snippet content.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><em><strong>POINT TO NOTE <\/strong><\/em>: Apart from typing the file name and hitting F3, you can write a part of the content of the Quick Parts item. It will suggest the current thing, and you just have to hit Enter.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"2_Quick_Steps\"><\/span><b>2.<\/b><span style=\"font-weight: 400;\"> <\/span><span style=\"font-weight: 400;\">Quick Steps<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Quick Steps allow various actions using one command. One of these actions can be creating an email as per a template or replying through a template. You can also configure these shortcuts to automatically populate Cc, To, Bcc, and Subject fields. Use this procedure to create email templates with their steps.\u00a0<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the Quick Steps box, tap the \u2018<\/span><b>Create new<\/b><span style=\"font-weight: 400;\">\u2019 button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select either one of the \u2018<\/span><b>Reply<\/b><span style=\"font-weight: 400;\">,\u2019 \u2018<\/span><b>New Message<\/b><span style=\"font-weight: 400;\">,\u2019 \u2018<\/span><b>Forward<\/b><span style=\"font-weight: 400;\">,\u2019 or \u2018<\/span><b>Reply all<\/b><span style=\"font-weight: 400;\">.\u2019<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Input your template\u2019s text in the Edit window.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up other options that you want.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Input a name for your template.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can also assign a predefined shortcut key if you want to the template.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When done, the Quick Step will appear in the gallery. Tap it to execute the actions.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span><em><b>Frequently Asked Questions<\/b><\/em><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"1_How_do_I_create_email_templates_in_Outlook\"><\/span><b>1. How do I create email templates in Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Tap \u2018<\/span><b>New Email<\/b><span style=\"font-weight: 400;\">\u2019 in Outlook \u2018<\/span><b>Home<\/b><span style=\"font-weight: 400;\">\u2019 and fill out the message body. Save your email and choose its type as \u2018<\/span><b>Outlook template<\/b><span style=\"font-weight: 400;\">.\u2019 Now in the \u2018<\/span><b>File Name<\/b><span style=\"font-weight: 400;\">\u2019 box, input your template\u2019s name and tap \u2018<\/span><b>Save<\/b><span style=\"font-weight: 400;\">.\u2019\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"2_How_do_I_find_email_templates_in_Outlook\"><\/span><b>2. How do I find email templates in Outlook?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can find a template by choosing \u2018<\/span><b>New items<\/b><span style=\"font-weight: 400;\">\u2019 in Outlook, followed by \u2018<\/span><b>More items<\/b><span style=\"font-weight: 400;\">\u2019 and then \u2018<\/span><b>Choose Form<\/b><span style=\"font-weight: 400;\">.\u2019 Now in the box, tap \u2018<\/span><b>User Templates in File System<\/b><span style=\"font-weight: 400;\">.\u2019 The default templates folder will launch. If your template is in another folder, tap \u2018<\/span><b>Browse<\/b><span style=\"font-weight: 400;\">\u2019 to choose it. After finding it, select it and tap \u2018<\/span><b>Open<\/b><span style=\"font-weight: 400;\">.\u2019\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"3_Does_Outlook_365_have_templates\"><\/span><b>3.<\/b> <b>Does Outlook 365 have templates?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The online version of Outlook 365 has templates. You can find them through an icon in the bottom-right portion of your message. It resembles a blank sheet containing a blue lightning bolt. Tap this icon to find the templates.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"4_What_is_a_dynamic_email_template\"><\/span><b>4.<\/b><b>\u00a0 <\/b><b>What is a dynamic email template?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">A dynamic email template enables businesses to send custom communication to their target customers. These are template designs that enable marketers to send loads of emails that are automatically personalized in real time.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Final_Words\"><\/span><b>Final Words\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><b>Outlook email templates <\/b><span style=\"font-weight: 400;\">make your work easier, especially if you need to send similar emails periodically. Creating, editing, and using them is very simple. You can also use various features in Outlook, such as Quick Parts and Quick Steps, to reply speedily to people.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Nobody wants to type out responses to emails that are the same again and again. This is where you can take the help of an Outlook email template. These templates can be utilized to send messages with data that does not undergo any changes from message to message. To learn [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":4408,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[257],"tags":[1545,1543,1542,1544],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Steps to Create, Edit, and Use Email Templates in Outlook<\/title>\n<meta name=\"description\" content=\"How to create an email template in Outlook? 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