How to Mass Delete Emails on Outlook?
Is your Outlook inbox overflowing with a lot of emails? We understand how frustrating it is! Maintaining an organized and clutter-free inbox is vital for effective email management and preserving your sanity. Fortunately, there’s a handy solution – the “mass delete” in Outlook Mail. But many users don’t know How to Mass Delete Emails on Outlook.
Users either manually remove one by one emails, which is time-consuming. To help Outlook email users ease this task, we have brought this guide on how to delete emails on Outlook at one time. It also covers steps for removing multiple emails on the Web using various methods.
Complete Guide on How to Mass Delete Emails on Outlook
Outlook offers various methods to help you control and streamline your email experience. If you are wondering how to mass delete emails on Outlook, this guide can help you with steps to mass delete Outlook emails using different criteria, including Sender, date, rules, and the search box.
By mastering these techniques, you’ll be able to swiftly clear unwanted clutter, making your inbox a well-organized hub for essential communications. Let’s dive in and discover how to delete emails from Outlook at one time!
Also Read: How to Unsend Emails in Outlook
Mass Delete by Sender
Looking for steps on how to delete emails in Outlook in mass using criteria “by Sender.” We’ve listed quick steps to help you mass delete emails in Outlook by Sender.
- Open Outlook and access your inbox.
- In the search box, enter “from:senderemail@example.com” (replace “senderemail@example.com” with the Sender’s email address for which you want to remove emails.)
- Click on Enter or the search icon to initiate the search.
- Outlook will display all emails from the specified Sender.
- Press Ctrl + A (Command + A for Mac) to select all the emails.
- Press the Delete key on your keyboard.
- Confirm the deletion when prompted.
Mass Delete by Date
Besides removing mass emails by Sender, many Outlook email users search for how to delete emails in Outlook using date criteria. If you are one among them, go for the steps listed below:
- Open Outlook on your device.
- Access your inbox.
- In the search field, type “received: dd/mm/yyyy” (replace “dd/mm/yyyy” with the date of your choice).
- Click Enter or the search icon to initiate the search.
- Outlook will display all emails received on the specified date.
- Press Ctrl + A (Command + A for Mac) to select all the emails.
- Press the Delete key on your keyboard.
- Confirm the deletion when prompted.
Mass Delete by Rules
Wondering how to delete emails from Outlook using “Rules” criteria? If yes, here are quick steps to follow.
- Open Outlook on your system.
- Now access your inbox.
- Click on the “File” in the corner of the system screen.
- Now go for the option “Manage Rules & Alerts.”
- In the Rules and Alerts dialog box, click on “New Rule.”
- Follow the wizard to set up the desired rule for deleting emails.
- Once after creating all the rules, click “Apply” >> “OK” to close the dialog box.
- Once you click Ok, the emails matching the criteria will be automatically removed.
Mass Delete from the Search Box
Besides using rules, by the Sender, and date criteria, you can even use the Search box to remove mass emails on Outlook. Want to know how to delete emails on Outlook using the search box? Listed below are quick steps to follow:
- Open Outlook on your PC.
- After completing the login process, access your inbox.
- In the search box, type keywords or phrases to filter the emails you want to delete.
- Click Enter or the search icon to initiate the search.
- Outlook will display all emails that match the search criteria.
- Press Ctrl + A (Command + A for Mac) to select all the emails.
- Press the Delete key on your keyboard.
- Confirm the deletion when prompted.
Remember to be extra careful when mass deleting emails, especially if using rules or other criteria, as this action cannot be undone. Always double-check your selections before confirming to remove selected or all emails from your inbox.
Also Read: How to Change Outlook Inbox View
How to Delete Emails on Outlook from a Single Folder?
We’ve seen the steps to detail emails on Outlook using different criteria like date, Sender, rules, etc. Now let’s check the step-by-step process for deleting emails on Outlook from a Single folder.
- Open Outlook and access the folder from which you want to delete all emails.
- Just click the first email to select it from the folder.
- Hold down the Shift key for a few minutes.
- Select all emails.
- Right-click on the selected emails.
- Select “Delete” from the menu.
- Now click “Delete.”
- Confirm the deletion when prompted.
- The selected emails will be moved to the Deleted Items folder. To permanently delete them, go to the Deleted Items folder and empty it.
How to Delete Emails in Outlook from All Folders at Once?
Don’t know how to delete emails in Outlook from all folders at once, check the steps to follow:
- Go to your Outlook account.
- Now ensure you are in the primary inbox.
- Select all emails by clicking Ctrl + A.
- Right-click on any of the emails that you have chosen.
- Select Delete from the menu.
- Confirm the deletion when prompted.
- This will help you delete all emails in the inbox.
- If you want to clear other folders, like Trash or others, go to the folder and follow the same process again.
How to Delete Emails From Outlook That Seems Duplicate?
Outlook users often have duplicate emails in their inboxes, which makes it messy. If you are facing the same issue and don’t know how to delete emails from Outlook that seem duplicate, not to worry. Check the below steps to proceed further:
- Go to the folder of your choice to search for all duplicate emails in Outlook.
- Now click on “View” in the menu.
- Click on “View Setting” from the “Current View Settings.”
- Tap on the “Advanced” tab >> “Field” dropdown menu.
- Select “All Mail Fields” and choose “Message ID.”
- Click “Add to List” >> “OK.”
- Select “Duplicate Items” in the “Filter.”
- Apply the filter by simply tapping on “OK.”
- Outlook will display all duplicate emails in the folder.
- Now check the duplicate emails to finalize which to remove.
- To delete duplicates, right-click to select duplicated emails and click “Delete.”
- Confirm the deletion when prompted.
Remember to double-check all the duplicate emails; once you remove them, you can’t cancel them.
Concluding It Up
Clearing out a massive pile of emails from your Outlook inbox is crucial. This comprehensive guide explored different methods to accomplish this feat easily. Learning how to mass delete emails on Outlook using other criteria from a specific folder or all folders simultaneously.
By using the above-listed options, you can regain control of your inbox, boost productivity, and focus on the emails that truly matter. Take charge of your email management today, and enjoy a clutter-free and efficient email communication experience.
FAQ
1: How Can I delete thousands of emails in Outlook?
To delete thousands of emails in Outlook, use the search, and select the method explained in our guide. Utilize search filters, select the desired emails in bulk, and delete them with a simple keystroke.
2: How do I quickly delete emails from the Outlook app?
Deleting emails from the Outlook app is a breeze! Follow our step-by-step guide to mass delete emails efficiently and reclaim control of your inbox.
Written By
John
John is a Technical Writer at Email Support, has 10 years of experience, and is an expert in Email and Cloud Computing. His specialty is writing about the Email clients such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildBlue, and others.
