How to Change Outlook Inbox View Easily

Published by John on Last Updated On :

how to change outlook inbox view

Microsoft Outlook is a popular email client and personal information manager that provides many features for organizing and managing your emails. One such feature is the ability to change the Outlook inbox view, allowing you to customize the appearance and layout of your emails. In this blog post, we’ll dive into how to change Outlook inbox view, including changing Outlook inbox view to default and various other ways to change the view of your Outlook Email inbox. Let’s start making your Microsoft Outlook inbox view change to your preferences.

 

How to Change Outlook Inbox View?

Following are the methods to change the view of Outlook inbox.

 

Method 1: Change Outlook Inbox View Using View Settings

The first method to change the Outlook inbox view is by using View Settings. This option allows you to customize the appearance and layout of your Inbox. Here’s how to change Outlook inbox view using View Settings:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. Go to the Current View group.
  4. Click on “View Settings”
  5. In the “Advanced View Settings” dialog box, you can modify several options such as columns, group by, sort, filter, and more to change the view of your Outlook inbox.
  6. Click on “OK” to apply the changes.

 

Method 2: How to Change Outlook Inbox View to Default

If you’ve customized your inbox view and want to revert to the default settings, here’s how to change Outlook inbox view to default:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. Go to the “Current View” group.
  4. Click on “Reset View.”
  5. A confirmation dialog box will appear. Click on “Yes” to reset your Microsoft Outlook inbox view changed to the default settings.

Also Read: How to Create an Email Group in Outlook?

Method 3: Change the View of Outlook Inbox Using Reading Pane

The Reading Pane is another way to change the view of your Outlook inbox. This feature allows you to preview email content without opening the email. Here’s how to change the view of your Outlook inbox using the Reading Pane:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Layout” group, hit on “Reading Pane.”
  4. Select “Right,” “Bottom,” or “Off” to change the position of the Reading Pane or disable it entirely.

 

Method 4: Change Outlook Inbox View by Applying Conditional Formatting

Conditional formatting is a powerful tool to change the Outlook inbox view by applying different formatting rules to emails based on specific criteria. Here’s how to change Outlook inbox view using conditional formatting:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. Go to the “Current View” group.
  4. Click on “View Settings”.
  5. Go to Advanced View Settings”
  6. Choose “Conditional Formatting”. 
  7. Click “Add” to create a new rule, and set the conditions and formatting options as desired.
  8. Click on “OK” to apply the changes.

 

Additional Customization Options

You can further refine and personalize your Outlook inbox view by using the additional customization options mentioned below. Experiment with various settings and arrangements to find the perfect inbox view that meets your email management needs and preferences. Now go with the following methods:

 

Method 1: Change Outlook Inbox View Using Conversation Settings

Outlook allows you to group related messages into a single conversation thread. This feature helps you manage and follow up on email threads more efficiently. Here’s how to change the Outlook inbox view using conversation settings:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Messages” group, mark the “Show as Conversations” checkbox.
  4. A dialog box will appear asking you to apply this setting to all mailboxes or just the current folder. Make your selection and click “OK.”
  5. To further customize conversation settings, click the “Conversation Settings” button in the “Messages” group and choose the desired options.

 

Method 2: Change Outlook Inbox View by Arranging Emails

You can arrange your emails in the Inbox based on different criteria, such as date, sender, size, or importance. Here’s how to change the Outlook inbox view by arranging emails:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Arrangement” group, click on the desired arrangement option, such as “Date,” “From,” “Size,” or “Importance.”

 

Method 3: Use Folder Pane to Customize the Outlook Inbox View

The Folder Pane displays all the folders in your mailbox and allows you to switch between them easily. You can customize the Folder Pane to change the Outlook inbox view. Here’s how:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Layout” group, hit on “Folder Pane.”
  4. Choose from the available options: “Normal,” “Minimized,” or “Off” to adjust the display of the Folder Pane.

 

Method 4: Customize Outlook Inbox View by Applying Color Categories

Color categories help you visually organize and prioritize your emails in the Inbox. Here’s how to change the Outlook inbox view using color categories:

  1. Open Outlook and navigate to your Inbox.
  2. Right-click on the email you want to categorize.
  3. Click “Categorize” in the context menu and select the desired color category. You can also create new categories by clicking “All Categories” and then “New.”

 

Conclusion

Learning how to change Outlook inbox view can significantly enhance your email management experience. Customizing your Inbox view not only helps in organizing your emails but also improves overall productivity.

By following the methods and steps mentioned in this blog, you can easily change the view of your Outlook inbox and make your Microsoft Outlook inbox view change according to your preferences.

So, give these tips a try and experience a more personalized and efficient way of managing your emails in Outlook. Happy email organizing!

 

FAQs

 

Q. How do I change the font size and type in the Outlook inbox view?

A. To change the font size and type in the Outlook inbox view, follow these steps:

  1. Open Outlook.
  2. Click on the “File” tab.
  3. Click on “Options” and then select “Mail.”
  4. In the “Compose messages” section.
  5. Click on “Stationery and Fonts.”
  6. Click on “Font” under “New mail messages” and/or “Replying or forwarding messages” to customize the font type, size, and other formatting options.
  7. Click on “OK” to save your changes.

 

Q. How do I change the number of emails displayed per page in the Outlook inbox view?

A. To change the number of emails displayed per page in the Outlook inbox view, follow these steps:

  1. Open Outlook.
  2. Click on the “File” tab.
  3. Click on “Options” and then select “Advanced.”
  4. Scroll down to the “Outlook panes” section.
  5. Click “Reading Pane.”
  6. Adjust the “Items per page” option.
  7. Click on “OK” to save your changes.

 

Q. Can I change the Outlook inbox view to show only unread emails?

A. Yes, you can change the Outlook inbox view to show only unread emails. To do this, follow these steps:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Current View” group, you have to choose the “Change View.”
  4. Select “Unread messages in this folder”.

 

Q. How do I change the color of the Outlook inbox view?

A. To change the color of the Outlook inbox view, follow these steps:

  1. Open Outlook 
  2. Click on the “File” tab.
  3. Click on “Options” and then select “General.”
  4. In the “Personalize your copy of Microsoft Office” section, click the “Office Theme” dropdown menu and select the desired color theme.
  5. Click on “OK” to save your changes.

 

Q. How do I change the Outlook inbox view to show emails as a list instead of icons?

A. To change the Outlook inbox view to show emails as a list instead of icons, follow these steps:

  1. Open Outlook and navigate to your Inbox.
  2. Click on the “View” tab.
  3. In the “Current View” group, you have to pick the “Change View.”
  4. Select “List” from the dropdown menu to display emails as a list.

 

Written By

John

John is a Technical Writer at Email Support, has 10 years of experience, and is an expert in Email and Cloud Computing. His specialty is writing about the Email clients such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildBlue, and others.

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John

John is a Technical Writer at Email Support, has 10 years of experience, and is an expert in Email and Cloud Computing. His specialty is writing about the Email clients such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildBlue, and others.

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