How to Add a Signature in Gmail – Step by Step Instructions

Published by John on Last Updated On :

how to add signature in Gmail

Personalizing work emails in Gmail can be done easily by adding a signature. There are various ways to add it, and you can do so on your Windows and Mac systems and the Gmail app. 

So, how to add a signature in Gmail? Navigate to ‘See all settings’ on Gmail and add your signature in the ‘Signature’ section. Format your message by adding your business logo or changing the text style. At the end, tap ‘Save changes.’ 

The process is almost the same in the Gmail app. Just enter your signature on the ‘Mobile Signature’ section under ‘Settings’ on the Gmail app. Ensure that it isn’t very long.

Keep reading to learn more about creating and adding signatures in Gmail.

How to Add Signature in Gmail on Computer

Gmail makes it easy to give a professional look to your signatures. Adding a signature is a quick process and helps you distinguish your emails from others. The process is the same for Windows and Mac users.

  • In Gmail, go to the top-right part.
  • Here, choose the gear icon of settings followed by the ‘See all settings’ option.
  • Go to the ‘Signature’ tab.
  • Here, find the ‘+ Create new’ option and tap it.
  • Input a name for your Gmail signature. 
  • Click ‘Create.’
  • Now, access the signature editor.
  • Here, below the New Signature text box, create your sign.
  • Once you are satisfied with how it looks, tap ‘Save changes.’

Configure your signature in Gmail as the default

After you create a signature in Gmail, set it as the default sign if you want to use it every time while sending an email. 

  • Access your Gmail account on the browser.
  • Tap the gear icon on the right, and from the drop-down menu, choose ‘Settings.’
  • Go down and find the ‘Signature’ section.
  • Tap it and input the text you want in your signature.
  • At this point, use the formatting options to edit your signature.
  • When you’re done, tap the ‘Save changes’ button on the lower part. 

How to Create a Signature in Gmail App

If you use Gmail on your Android or iPhone, it’s possible to create a signature. As usual, the process for Android and iPhone is the same. 

  • On your Gmail, access the ‘Settings’ menu.
  • After that, touch the ‘Settings’ tab.
  • Scroll down and find the ‘Mobile signature’ option. Touch this option.
  • You will see a signature box.
  • Here, create your signature. 
  • Once you’re satisfied, touch the ‘OK’ option.

DO REMEMBER: If you don’t find your signature appearing on your iPhone’s Gmail app, check whether you’ve enabled the ‘Show signature’ option in the ‘Settings’ menu.

How to Add a Signature on Gmail with the ‘Send Mail As’ Feature

Many people use the ‘Send mail as’ functionality to send messages from varied addresses in their account. You can add a distinct signature to every email address.

  • Go to the ‘Settings’ page. 
  • Use the dropdown to choose an email address. This menu will be above the signature text box. 
  • If the dropdown doesn’t appear, navigate to the ‘Accounts and Import Settings’ page.
  • Find out if your email addresses are under the ‘Send mail as’ section here.

Add Your Company Logo to Gmail Signature 

Adding your company logo gives a fancier look to the signature. Its even possible to turn the logo into a hyperlink and let people be directed to your website’s home page. 

  • In your Gmail inbox, click the gear icon and choose ‘Settings.’
  • Here, select ‘General’ followed by ‘Signature.’
  • Input the text of your signature.
  • Now, tap the ‘Insert Image’ button. This will let you add the logo. 
  • You cannot upload an image from your PC as Gmail does not support it. You can only link to a public photo on the internet. 
  • Right-tap the logo on your business website, right-tap it, and copy and paste its URL in the image URL field. 
  • Now is the time to convert the image into a hyperlink. 
  • Select the image and tap the ‘Link’ button at the top.
  • Input the URL that you want people to be redirected to in the Web Address field.
  • Now tap ‘OK’ followed by ‘Save changes.’

Also Read: How To Add a Signature in Yahoo Mail Account

Tips to Create a Professional Gmail Signature

If you desire to create a highly professional signature on Gmail, consider various factors. These include:

  1. Add your complete contact information. This includes your name, job title, company name, contact number, and email ID.
  2. Use a good signature font. Use only a few fonts, as it will make the signature look cluttered. 
  3. Add a hyperlink to either your website or social media accounts.
  4. Add an image like a company logo.

How to Edit a Gmail Signature

Follow these steps to edit your signature in Gmail.

  • Sign into Gmail.
  • Tap the ‘Gear’ symbol on the top-right part.
  • Next, select ‘See all settings.’
  • Scroll down and locate the ‘Signature’ section.
  • Edit or make your changes.
  • Tap ‘Save changes’ at the end of the page.

Steps to Remove a Signature in Gmail

Apart from the process to create a signature in Gmail, you must also know how to remove it. If, at any point, you don’t want signatures in your messages, follow these steps to remove your current signature.

  • Open your Gmail account.
  • Tap the ‘Gear’ icon followed by ‘See all settings.’
  • Now, go under ‘General.’
  • Here, navigate to ‘Signature.’
  • Tap the signature you need to remove.
  • Now, tap the ‘Delete’ button.
  • Finally, click ‘Save changes.’

Also Read: How to Create Templates in Gmail

Why Is Your Gmail Signature Not Showing 

There can be various causes behind signatures not appearing in Gmail. Below we will troubleshoot each cause of this issue. 

1. Examine the signature settings.

One of the main causes for the signature not appearing is incorrect signature settings. Here’s how to check whether your settings are correct.

  • In Gmail, tap the gear icon. 
  • From the drop-down menu, choose the ‘See all settings’ option.
  • Go to the Signature section. Ensure that the signature feature is enabled.
  • Also, find whether you have selected the correct signature.

 2. Find whether the signature is set as default. 

If you have forgotten to set the signature as default, you may find emails not displaying it. Refer to the process above to set your Gmail signature as default. 

Setting the signature as default will automatically make it appear below your email message. 

If you are still unable to fix the problem, move to the next step.

3. Find out whether Gmail composer is configured to No Signature. 

In case your Gmail composer is configured to No Signature, you cannot see any signature. So, change this setting by following the steps below.

  • Tap the gear icon in your Gmail inbox. Find it in the upper-right portion.
  • After that, access the ‘Settings’ option.
  • Now, tap ‘See all settings’ in the drop-down menu.
  • Tap the ‘General’ section on the Settings page in Gmail.
  • Go down till you find the ‘Signature’ tab.
  • See whether it is configured to No Signature.
  • If yes, choose the ‘My signature’ option. 

Summing up

Now you know exactly how to change and add a signature in Gmail on your browser and mobile. Use the steps in this post to create a stunning professional address or edit one. If you need more assistance, contact an email technical expert.


Frequently Asked Questions(FAQ’s)


1. How do I fix my signature on the Gmail app?

On the Gmail app, tap ‘Settings’ and select the account where you want to fix the signature. Touch ‘Mobile signature.’ Now, enter the text for your sign. Lastly, tap ‘OK.’

2. Why is my Gmail signature reverting automatically?

Gmail signature can revert automatically if you use extensions or marketplace signature apps. So, send the marketplace app into the trash and remove the extensions. Your Gmail signature won’t revert.

Written By


John is a Technical Writer at Email Support, has 10 years of experience, and is an expert in Email and Cloud Computing. His specialty is writing about the Email clients such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildBlue, and others.

Related Post

How to Recall an Email in Gmail? Find the Exact Process

8 Effective Fixes for Gmail Not Receiving Emails

Described: How to Recover Permanently Deleted Emails from Gmail?

How to Archive Emails in Gmail?


John is a Technical Writer at Email Support, has 10 years of experience, and is an expert in Email and Cloud Computing. His specialty is writing about the Email clients such as Outlook, Yahoo, Verizon, SBCGlobal, Gmail, Apple Mail, AOL, WildBlue, and others.

Talk to Best Email Support Experts +1 314-558-6941