How To Archive Emails In Outlook: The Complete Guide

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How To Archive Emails In Outlook

Have you ever detected that your Microsoft Outlook account has decelerated to a crawl? A very simple email function such as Send/Receive acting slightly funny? Think about checking the size of your mailbox. You may be stunned to find just how overstuffed it is. Archiving emails is one of the greatest methods to maintain your inbox cleaned up. But if you are still wondering how to archive emails in Outlook? Then don’t worry because both Outlook for the web as well as Outlook for desktop allows you to archive your emails with absolute simplicity.

In this blog post, we’ll cover all the finest methods to archive your emails in Microsoft Outlook.


What Is An Archive In Outlook?

In the framework of Outlook and emails, an archive is mainly all the emails that you’ve selected to remain isolated from your main inbox.

Archiving an email in Outlook for the web basically means relocating the emails from the inbox to the archive folder.

But on the other hand, archiving an email in Outlook for desktop majorly means shifting your emails from the Outlook PST file to a new PST file. Besides, you could shift around this PST file, and gain access to all your archived emails within it, any moment you intend to.

So, if you are planning to kick start with Outlook, then first compare Outlook for web vs desktop and check which one matches your requirements perfectly.


Simple Steps for Archive Emails In Outlook Specifically For The Web

Archiving emails with Outlook for the web is far better and simpler than performing it in the desktop application. Just click a small number of options and your chosen emails are easily archived.

Here are the simple steps of how you could do it:

  • In the search bar of Google, enter and log in to your email account.
  • On the left side where your emails are positioned, you will see the folder so click on that.
  • Now tick all the emails you wish to archive from the right pane.
  • Next, you need to click the option that tells Archive in the top menu bar.
  • If you incorrectly archived an email, then immediately click on the Undo button at the bottom to change your action.


Woo Hoo! You could have a look at all your archived emails simply by clicking Archive on the left.

And, if you ever would like to relocate an archived email in return to the main folder, then discover that email in the Archive folder. After that simply click the email and then click on the Move to at the top, and finally choose where you wish to move the email.


Easily Archive Old Emails In Outlook

In Outlook specifically for desktop, you could easily archive emails automatically or manually. In this segment, we will disclose how to archive old emails in outlook and how to make use of the automatic archive feature with no difficulty.

Auto Archive is the name of the feature that facilitates automatically archiving your emails in the Outlook application. This feature sends your emails from your key folders to the archive after a prescribed amount of period has passed.

In this feature, you could easily configure so many options. Below stated simple steps explain how you perform just that:

  • Firstly, start Outlook on your computer system.
  • Now, click on the File at the top, and then choose Options from the left sidebar.
  • After that, click on the Advanced option which you will find on the left side.
  • Discover AutoArchive on the right pane and quickly click on the AutoArchive Settings button.
  • Next, you need to select Run AutoArchive each option at the top and identify when the feature must run in your Outlook.
  • Subsequently, in the Default folder settings for archiving segment, pick when an item must be archived. Essentially, you’re detailing the age of your Outlook content.
  • At this stage, click Browse and choose the destination folder for your archive file. Please note that if you don’t like the default Outlook PST directory then only you require to do this.
  • Lastly, strike on the OK at the bottom to keep your changes.


If you ever would like to stop Outlook from archiving your emails automatically, then you could deactivate the AutoArchive feature.

For this, you need to do the below-mentioned steps:

  • Firstly, you need to start Outlook on your computer system.
  • Now, click on the File at the top and choose Options on the left sidebar.
  • After that, click on the Advanced option which you will find on the left side.
  • Next, click on the AutoArchive Settings on the right pane.
  • Subsequently, untick the Run AutoArchive every single option at the top.
  • Finally, click on the OK at the bottom.


Easy-Going Steps For Manually Archive Emails In Outlook

To attain maximum control over email archives, you could really manually archive emails in Outlook. This allows you to send your important emails to the archive as and when you require them to.

For this, you need to do below given method:

  • Firstly, you need to open Outlook on your computer system.
  • Next, click on the File in the top-left corner.
  • Now, you must choose the Info tab on the left sidebar.
  • After that, click on the down arrow icon for Tools and quickly choose Clean Up Old Items.
  • A dialog box allows you to configure your manual email archive.
  • At the top bar, you have two choices allowing you to choose what to incorporate in your archive. Pick the one that you would like to use.
  • Subsequently, pick the folders you’d like to combine with your archive.
  • Select the age of your items simply by utilizing the calendar option.
  • At this stage, click on Browse and select the folder where you would like to save your Outlook archive file.
  • Finally, strike on the OK at the bottom to begin creating an email archive in Outlook.


As soon as the archive is formed, you could easily move the resulting PST file anywhere you wish for.


After Archiving How To Look At Emails In Outlook

Getting access to your archived emails in Outlook for desktop is as simple as performing in Outlook for the web. For this, you just require filling your archive file into Outlook, and you will find all your archived emails altogether.

Below are the simple steps of how to easily import a PST email archive file into Outlook on your computer system:

  • Firstly, start Outlook.
  • Then click the File menu which you will find at the top.
  • Now select the Open & Export button which is in the left sidebar.
  • On the right pane, you need to click on the Open Outlook Data File button as you’re importing a PST data file into the program.
  • Next, you need to navigate to the folder where your archive file is lying
  • After that, click on the file and quickly hit Open at the bottom.
  • Finally, your file must load in the program, and you must be capable of looking at all your archived emails.


Read Also: How to Recover Permanently Deleted Emails in Outlook?

How To Archive Emails In Outlook: The Final Words

If you are stunned just looking at the flood of emails in your inbox, then it is the right time to remove some of those irrelevant emails by archiving them. For this, you need to implement the ways above described for archive emails in Outlook, so you could work on the significant ones that require your instant attention.


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